REGULAR TOWN BOARD MEETING

VILLAGE OF FRANKLIN GROVE

LEE COUNTY, ILLINOIS

 

MAY 11, 2009 MINUTES APPROVED JUNE 8, 2009

On May 11, 2009 the regular meeting of the Village of Franklin Grove, held at the Village Hall, 105 E. South Street, Franklin Grove, Lee County, Illinois, was called to order by President Robert E. Logan with the Pledge of Allegiance at 7:00 p.m.

 

ROLL CALL

Present:  Trustees Karen Didier, Tony Schaneberg, Ed Uphoff, Diane Nicholson, Keith Roop, Lynn Asp, Attorney Rolfe Ehrmann, President Bob Logan and Clerk Lori Smith.

 

RECOGNITION OF VISITORS

See attached.

Brady Young and Matthew Dickey presented a check in the amount of $300.00 to Lynn Asp as a donation towards the Early Warning System.  The boys had an aluminum can drive to raise the money.

 

VILLAGE CLERK'S REPORT

 

MINUTES

Motion made by K. Didier, seconded by D. Nicholson to approve the Minutes of the Regular Meeting of April 13, 2009.  Passed 6/0

 

BILLS & LATE BILLS

Motion made by K. Roop, seconded by T. Schaneberg to pay bills, late bills (including $185.00 bill to Baxter & Woodman which comes out of the Lahman Escrow Account   and $500.00 to the Summer Harvest Festival approved December 8, 2008) and make necessary transfers .  Passed 6/0

 

POLICE REPORT

See attached.

 

ENGINEER'S REPORT

(Ralph Tompkins)

Motion made by T. Schaneberg, seconded by D. Nicholson to award the Contract for the Construction of the 2009 MFT Maintenance Program in the amount of $63,826.50 to the lowest responsible bidder Northwest Illinois Construction, LLC.  Passed 6/0

Motion made by K. Didier, seconded by L. Asp to pay Wendler Engineering $2,605.00 from the Lahman Escrow Account per signed agreement and refund the balance to Jim Lahman.   Passed 6/0

 

LEGAL ISSUES

None

 

GENERAL BUSINESS

 

OLD BUSINESS

President Logan wanted to say a special "Thank You" to everyone who helped with the Spring Clean-up Day.

Motion made by K. Roop, seconded by T. Schaneberg to give a $150.00 donation to the AFC FFA for their assistance on Spring Clean-up Day.  Passed 6/0

Motion made by L. Asp, seconded by K. Didier to open Executive Session Minutes as follows:

· March 13, 1995 (personnel issue)

· August 11, 2003 (personnel issue)

· March 12, 2007 (personnel issue)

· April 9, 2007 (personnel issue)

· May 14, 2007 (citation issue)

· September 10, 2007 (personnel/real estate issue)

· October 13, 2008 (personnel issue)

Passed 6/0

 

WATER & SEWER

(K. Roop Chairman)

None

 

STREETS & ALLEYS

(D. Nicholson Chairman)

See attached.

 

COMMUNITY DEVELOPMENT AND PROPERTIES

(E. Uphoff Chairman)

None

Trustee Uphoff advised he will give his exiting report to David Atkinson when they meet.

 

PROPERTIES

(Tony Schaneberg)

President Logan delivered the signed bid to Pfoutz Electric and said he would be notified of any increase.  President Logan has not been notified of any increase to date.

 

FINANCE COMMITTEE

(K. Didier Chairman)

None

 

HISTORIC PRESERVATION/EARLY WARNING SYSTEM

(L. Asp Chairman)

Trustee Asp advised that with the $300.00 donation, there is $1005.05 in the Early Warning System account.

 

MERITORIOUS SERVICE AWARDS

President Logan presented a meritorious award to out going board members Diane Nicholson, Ed Uphoff and Lynn Asp, commending them for their service to the village.

 

ADJOURNED SINE DI

As no further old business was brought before the board, a motion to adjourn was made by D. Nicholson, seconded by E. Uphoff and carried by unanimous vote at 7:30 p.m.

 

CALL TO ORDER

The meeting of the Village of Franklin Grove was called to order by President Robert Logan dispensing with the Pledge of Allegiance at 7:30 p.m.

 

ADMINISTRATION OF OATH

 

Village Clerk Lori Smith was sworn into office by President Robert Logan.  President Robert Logan was then sworn into office by Clerk Lori Smith.  Three newly elected board members, Chad Murphy, Scott Spangler and David Atkinson were sworn into office by Village Clerk Lori Smith.

 

ROLL CALL

Present:  Trustees Karen Didier, Tony Schaneberg, Chad Murphy, Scott Spangler, Keith Roop, David Atkinson, Attorney Rolfe Ehrmann, President Bob Logan and Clerk Lori Smith. 

 

WELCOME TO NEW BOARD MEMBERS

President Logan welcomed the new board members and passed out Board Packets to each board member with information for review.

 

RECOGNITION OF VISITORS

See attached.

Don Falls with the Department of Economic and Commerce Opportunities introduced himself to the new board and advised what his Department can do to help our Community.

 

NEW BUSINESS

 

VILLAGE CLERK'S REPORT

See attached.

Motion made by T. Schaneberg, seconded by K. Roop to approve the 2009/2010 Schedule of Village Board Meetings.  Passed 6/0

Motion made by S. Spangler, seconded by T. Schaneberg to approve setting specifications and seeking bids for a new copier.  Passed 6/0

 

POLICE REPORT

See attached.

Chief Lehman advised the board that his door is always opened if any board member has questions or concerns.

 

ENGINEER'S REPORT

(Ralph Tompkins)

Ralph Tompkins introduced himself to the new board members and advised what his engineering firm is responsible for.

 

LEGAL ISSUES

Attorney Rolfe Ehrmann advised the board that he welcomes any calls from board members, but can only take instruction to do something from the Mayor unless the board votes otherwise. 

 

GENERAL ISSUES

Motion made by K. Roop, seconded by T. Schaneberg to approve the recommended Committee Assignments.  Passed 6/0

Motion made by K. Didier, seconded by K. Roop to approve a Resolution adopting the National Incident Management System.  Passed 6/0

Motion made by T. Schaneberg, seconded by K. Didier to approve a Resolution Commending the Festival Nominee.  Passed 6/0

Motion made by K. Roop, seconded by D. Atkinson to adopt Board and Committee Meeting Policy.  Passed 6/0

Motion made by T. Schaneberg, seconded by K. Didier to approve membership in IML, NIMA, Treasurer's Association and MCI.  Passed 6/0

 

WATER & SEWER

(K. Roop Chairman)

Trustee Roop advised that Well No. 3 pump has been installed and approved.

Trustee Roop advised that there were numerous water bill complaints, but only three meters were faulty out of twenty-four checked.

 

STREETS & ALLEYS

(T. Schaneberg Chairman)

None

 

COMMUNITY DEVELOPMENT AND PROPERTIES

(D. Atkinson Chairman)

Motion made by K. Didier, seconded by K. Roop to hold Village membership in the Franklin Grove Area Business Association.  Passed 6/0

 

FINANCE AND INSURANCE 

(K. Didier Chairman)

Trustee Didier advised that the committee is working on the Appropriations Budget.

 

HISTORIC PRESERVATION/EARLY WARNING

None

 

PERSONNEL & ADMINISTATION

President Logan requested that all board members write down phone numbers and e-mail addresses so that a contact list can be compiled.

 

ADJOURNMENT

As no further business was brought before the board, a motion to adjourn was made by 

T. Schaneberg, seconded by D. Atkinson and carried by unanimous vote at 8:58 p.m.

 

Respectfully submitted,

 

 

 

Lori J. Smith

Village Clerk